Warehouse management basics
Keep receiving, picking, packing, dispatch, and returns easier to record and review.
Start WMS control without a heavy rollout.
Features
Turn warehouse work into searchable business records
WMSync creates warehouse-ready records from approved accounting data where supported, captures proof in the Android app, and keeps stock movement searchable.
Easy for small teams. Strong enough to move away from paper and spreadsheets.
Core features
Built around control, speed, and practical warehouse capture
Find the record, show what happened, keep stock movement visible, and keep access controlled.
Accounting data connection
Use supported accounting data for customers, items, and source documents where enabled.
Reduce duplicate capture.
Searchable warehouse records
Search records by customer, document, item, date, user, or status.
Find the operational answer faster.
Customer and account context
Keep customer, account, release, proof, and return context close to the warehouse record.
Reduce back-and-forth questions.
Permission-based access
Owners control who can access warehouse, dispatch, collection, and return records.
Keep records controlled.
Android warehouse workflow
Capture stock task evidence in the WMSync Android app on Android phones with a camera and internet access.
Use practical phones for everyday work.
Guided setup wizard
Follow a simple setup wizard to get the basics in place and start preparing warehouse records in minutes.
Start faster without a long setup project.
Evidence-based movement
Capture signatures, photos, timestamps, quantities, notes, and location evidence where supported.
Answer with evidence.
Improve dispatch accuracy
Record what moved, what was short, what was partial, and what is still outstanding.
The system keeps follow-up visible.
CSV serial-number items
Track serial numbers from line comments in comma-separated CSV format where serial tracking is enabled.
Prove traceable delivered or returned items.
Customer returns with evidence
Review returned items, photos, notes, serial numbers where available, and original movement evidence before credit decisions.
Only credit what is valid.
Handover controls
Connect Accounting with Operations before value leaves
WMSync helps the people who sell, approve, pick, pack, dispatch, return, and answer customer questions work from the same operational record.
Payment release before delivery
Connect Accounting with Operations so stock is released only after payment is checked or the account process is approved.
Protects owners, accounts, dispatch, and warehouse teams from goods leaving before the release decision is clear.
See payment releaseCustomer release codes
Use one-time release codes on deliveries and collections so staff know the handover is going to the right person.
Helps reduce wrong-recipient disputes and gives drivers a simple yes-or-no handover check.
See release codesCourier box proof
Capture waybill details, packed-box proof, and dispatcher confirmation before the courier parcel is sealed.
Helps protect dispatch teams when a customer later questions what was packed into the box.
See courier proofShared customer accounts
Treat Cash Sales, Counter Sales, Web Sales, and other generic accounting customers as shared accounts while still recording the real recipient.
Keeps everyday counter and cash-sale work searchable by the person who actually received the goods.
See shared accountsCredit account control
Let account customers move forward only after balance, credit limit, and unallocated-payment checks are reviewed.
Helps accounts and managers stop over-limit stock movement before value leaves the business.
See account controlIntegrations
Turn approved accounting data into warehouse-ready records
WMSync can use customer, item, invoice, and document data from approved accounting integrations where supported.
Data used
- Customers
- Items
- Invoices or source documents
Benefits
- Sage Business Cloud support available where enabled
- Use customer, item, and document data where supported
- Less duplicate capture
- Faster receiving, picking, dispatch, collection, and return preparation
- More accounting cloud integrations planned
Mobile warehouse workflow
Capture evidence-based work in the Android app
Staff use the WMSync Android app on Android phones to capture quantities, photos, dates, times, notes, signatures, and location evidence where supported.
- Task sign-off capture
- Warehouse, dispatch, and return photos
- Location evidence where supported
- Date and time capture
- Android app workflow on Android phones with a camera and internet access
When someone asks what happened, your team opens the digital record instead of searching paper, spreadsheets, scans, and messages.
Customer communication
Keep teams and customers informed without extra admin
Send customer updates through supported channels where configured.
- Email notifications where configured
- SMS notifications where configured
- Supported customer updates where configured
- Message history
Keep warehouse proof and communication easier to find when questions come in.
Controlled visibility
Give the right people clearer operational records
Teams can use approved warehouse, dispatch, and return records to answer customer and account questions.
- Fewer copy document requests
- Faster customer support
- Clearer access to approved dispatch and return records
- Less waiting for scanned paperwork and message trails
Business benefits
Less manual work. Better warehouse control. Faster answers.
Reduce warehouse paperwork
Move away from paper notes, spreadsheet handovers, repeated scanning, and message trails for warehouse work.
Resolve queries faster
Find records quickly when customers, sales, accounts, or managers ask about stock movement, documents, dispatch, or returns.
Reduce movement disputes
Keep signatures, photos, timestamps, quantities, notes, and location evidence where supported linked to the record.
Make mobile capture easy
Staff can capture warehouse, collection, dispatch, and return evidence in the WMSync Android app on Android phones with at least 4GB RAM, a camera, and internet access.
Use accounting data
Create warehouse-ready records from supported accounting customer, document, and item data where enabled.
Track partial and short movement
Record moved quantities, shortages, and balance items so the team can see what still needs to be completed.
Track CSV serial-number items
Record exact delivered or returned serial-number items from line comments in comma-separated CSV format when serial tracking is enabled.
Control customer returns
Review return photos, notes, item condition, serial numbers where available, and original movement evidence before credit decisions.
Look more professional
Give customers faster answers instead of asking them to wait while teams search paper, spreadsheets, and messages.
Free trial
Try WMSync for free.
Reduce warehouse paperwork, stock movement blind spots, and repeated manual capture.
